Macdonald High School Alumni Association [MHSAA]
Meeting Title: Nominations and Election of Executive Committee for 2011-2013
Date: June 18, 2011
Time: Meeting called to order at 10:23
Location: The Royal Canadian Legion, Churchill Branch 91
28 rue Ste. Anne, Ste. Anne de Bellevue, Québec H9X 1L3
Chaired by: Michael Angrove (Vice-president)
Facilitated by: Michael Angrove
Michael Angrove (Vice–president)
Vivian Bruce (Executive-Secretary/ Liaison Officer)
Robert Howell (Treasurer)
Pieter Leenhouts (President)
Bruce Pollock ‘76 (member at large)
DRAFT MINUTES – Executive Meeting, June 18, 2011
1. MEETING OPENED AT 10:23
Delayed by 23 minutes because Ste. Anne Street was blocked by vintage car rally; all access was cut off.
2. APPROVAL OF JUNE 5, 2010 AGM MINUTES
Minutes of the Executive / General Meeting June 5, 2010 were reviewed and accepted on a motion by: Pieter Leenhouts; seconded by: Mike Angrove
3. APPROVAL OF JUNE 18, 2011 AGM AGENDA
The Agenda was read and accepted on a motion by: Sharyn Robillard, seconded by: Michael Angrove
4. PRESIDENT’S REPORT (Pieter Leenhouts)
Pieter has completed his term in office and, after eleven years of MHSAA affiliation, will not entertain nominations for an executive position this year. He stated that he has entered into a new phase (retirement) and will leave the committee knowing that the current executive is of ‘high calibre and integrity’. He foresees a long life for the MHSAA. The committee thanked Pieter and agreed that he would be missed. (Pieter has undertaken a project on behalf of the committee and will report his findings at a later date. Please see “Other Business”.)
5. VICE-PRESIDENT’S REPORT (Mike Angrove)
Mike reports that all is well at Mac High. Past principal, Jim Aiken, sends his best to the committee and stated that he has imported our alumni concept to Lindsay Place; he offered thanks to MHSAA for being the model.
Ste-Anne-de-Bellevue Mayor, Francis Deroo, has asked that MHSAA approach him in the fall concerning the old Macdonald High School building being recognised as an historic building by the town.
4. SECRETARY’S REPORT (Vivian Chandler Bruce)
a. MHSAA Award Plaque:
At one of the regular e-mail conference meetings of the MHSAA Executive, it was agreed upon that an award plaque be presented to the school; this to display names of successive winners of the Annual Award for Student Leadership. Mike Angrove presented it at the 2010 fall convocation.
b. 2011 MHSAA Annual Award for Student Leadership Winner
Kerry Dinh, this year’s award winner, was among three applicants. Mike Angrove presented; Robert Howell photographed. Sue Tuff, Mac Community Office Co-ordinator, asked if four, rather than the customary three, applications could be submitted this year; agreed.
c. Quebec Enterprise Number (NEQ):
After careful consideration, the executive committee unanimously agreed that an enterprise number offers absolutely no gain for our purposes. The yearly fee of $16 will come due in August; we will ask to be struck off the roll at that time. The government will send renewal forms automatically.
d. School Gift:
School principal, Mrs. Mary-Anne Bindner, requested financial assistance with a school wall-painting project. With $500, offered by the MHSAA, the painting continued. Vivian Bruce visited the school and reports that the halls are very much brighter and more welcoming. Money well spent!
e. AuthorsAlcove: Upon invitation by Vivian Bruce, another book has been added to our Authors Alcove shelf in the library. Denise D’Aoust donated “Vaudreuil Station”, a child’s view of the Vaudreuil-Dorion region of seventy-six years ago.
Action Item: Continue to promote donation of high-school-appropriate books by published Mac High authors.
f. Pearson Education Foundation (PEF):
June 2011, Suanne Day, our contact and past chairman of the PEF, was elected Chairman of the Lester B Pearson School Board.
g. New School Principal
Jad Deegan, presently principal of St. Patrick Elementary will become principal of Macdonald High in the new school year.
(1) Karen Jones, the Mac high teacher we assisted with the “Ghosts and Tunnels” project, is asking the alumni for donations of memorabilia such as old report cards, buttons, fliers and jerseys. To celebrate Mac’s 105th year in 2012, she envisions installation of a permanent display case for the memorabilia and could use a little help with the funding. The project is in its early planning stages. The new principal is yet to be consulted.
Action Item: MHSAA Executive will consider making a contribution towards a permanent display case should it be approached with a proposal. Likewise, a memorabilia request will be made on www.machigh.org should the school decide to embark upon the project.
(2) Kathleen O’Neill, St. Thomas High teacher, wrote to ask questions about reunion planning. We assembled a CD of pertinent planning information to assist others who may need help in the future.
(3) Barb McClintock, sent an article from The McGill Head and Neck Cancer Fund: Annual Fundraiser Soirée. Michael Douglas’ address mustered donations of $375-$750.
Action Item: Mike suggested we investigate fund raising possibilities; perhaps using the school gym for a soirée with a guest speaker.
(4) Suanne Day, responded to our congratulatory note. We will be given a new PEF contact name in the near future.
5. TREASURER’S REPORT (Robert Howell)
A copy of the MHSAA financial statement is available upon request.
That the Treasurer’s Report be accepted as read:
Moved by: Vivian Bruce Seconded by: Pieter Leenhouts All in favour
6. NOMINATIONS / ELECTION MHSAA Executive
The following positions were open for nominations:
President, Vice-president, Secretary and Treasurer.
Nominations: Michael Angrove
Elected: Michael Angrove
Moved by: Vivian Bruce Seconded by: Pieter Leenhouts All in favour.
Nominations: Bruce Pollock (respectfully declined); Vivian Bruce
Elected: Vivian Bruce
Moved by: Sharyn Robillard Seconded by: Pieter Leenhouts All in favour
Executive Secretary Nominations: Sharyn Robillard
Elected: Sharyn Robillard
Moved by: Vivian Bruce Seconded by: Mike Angrove All in favour
Nominations: Robert Howell
Elected: Robert Howell
Moved by: Pieter Leenhouts Seconded by: Bruce Pollock All in favour
7. OTHER BUSINESS
a. Business brought forward from 2010
• Pieter Leenhouts reported that the MHSAA Constitution does not preclude formation of MHSAA chapters.
• Jen Worden prepared a “1-2-3 step-by-step” directive for alumni wishing to update their personal information on www.machigh.org
• On-line fund raiser to be considered; ongoing
b. Discontinuation of the NEQ Affiliation
It was unanimously agreed upon that the NEQ serves no useful purpose for this committee since the gross funds are handled for us by the PEF. The annual fee is $16.
Action Item: Vivian to cancel NEQ
c. Campaign Strategy to recruit and train new executive committee members.
(Items c & d have been joined) All agreed that changes must be made to the registration process re: self-management, standardized information, guaranteed security (no spam) etc.; membership software a possibility. Class of ’70 cited as the “how to” example of standardizing members’ data.
Pieter and Bruce will investigate logistics of sending out hard-copy newsletters to alumni members. They will also consult with the class of ’70 alumnus responsible for the class web page.
Mike and Vivian are poised to draft black & white newsletter to alumni members;
Jen Worden is to be consulted concerning RSS feeds; Face Book / Mac High link.
d. Critical analysis of alumni registration process (Please see Item c).
e. Conference Call Dues Evaluated:
The MHSAA mandate stipulates that attendees pay their own way to meetings. Clarity Conferencing (the company we are using) charges 10¢/minute. Pending further investigation, it was agreed upon that the membership should pick up cost of conference calls.
Action Item: In preparation for heavier conference call traffic cost comparisons will be done.
8. SCHEDULE NEXT GENERAL MEETING
Date: May 26, 2012
Time: 10:00am – 12:00 noon
Place: Ste. Anne’s Legion (tentative)
On a motion by Vivian Bruce; seconded by Mike Angrove, the meeting was adjourned at 11:56am
Respectfully submitted by Vivian (Chandler) Bruce ’65 Date: June 19, 2011
VP / Liaison MHSAA